1. Introduction
Machad Khadiija respects the privacy of students, parents, guardians, teachers, employees and other users of our school management application.
Our system is designed to support the administration and management of school activities through secure user accounts and authorized access.
By accessing or using the Machad Khadiija application, you acknowledge the practices described in this Privacy Policy.
2. Information We Collect
Depending on your role within the school, we may collect and process information including:
- Student names and identification information.
- Student registration and admission information.
- Parent or guardian information.
- Telephone numbers and other contact information.
- Class, grade and enrollment information.
- Attendance records.
- Examination results, assessments and academic records.
- Teacher and staff information.
- School fee or payment-related records where applicable.
- Usernames, passwords and account authentication information.
- System activity and security logs.
3. How We Use Information
Information collected through the system is used for legitimate school administration and educational purposes, including:
- Managing student registration and enrollment.
- Maintaining academic and attendance records.
- Managing classes, subjects and teachers.
- Recording and publishing examination results.
- Communicating with students and parents.
- Managing authorized school staff accounts.
- Preparing educational and administrative reports.
- Improving the security and performance of the system.
- Preventing unauthorized access or misuse.
4. User Accounts and Login Information
Access to certain parts of the Machad Khadiija system requires a registered user account.
Users are responsible for keeping their login credentials confidential and should not share passwords with unauthorized persons.
Access permissions may differ depending on whether the user is a student, parent, teacher, administrator or other authorized member of the school.
5. Data Sharing
Machad Khadiija does not sell or rent personal information.
Information may only be shared when necessary for school administration, system operation, legal obligations or with authorized service providers supporting the school.
Where service providers are used, they are expected to process information only for authorized purposes.
6. Data Security
We take reasonable administrative and technical measures to protect information stored in the Machad Khadiija School Management System.
These measures may include:
- Authenticated user accounts.
- Role-based access controls.
- Password protection.
- Secure server access.
- System logging and monitoring.
- Database and system backups.
- Security updates and maintenance.
However, no electronic system or internet transmission method can be guaranteed to be completely secure.
7. Data Retention
Information may be retained for as long as necessary to maintain school records, provide educational services, comply with administrative requirements and meet applicable legal or regulatory obligations.
Some academic records may need to be retained for extended periods as part of the school's official educational records.
8. Children's and Student Information
Because Machad Khadiija provides educational services, the system may contain information relating to children and students.
Such information is collected and processed for educational, academic and legitimate school administration purposes.
Access to student information is restricted to authorized individuals according to their responsibilities within the school.
9. User Rights
Students, parents, guardians or authorized users may contact Machad Khadiija regarding personal information maintained by the school.
Subject to applicable requirements, users may request:
- Correction of inaccurate personal information.
- Updates to contact information.
- Information about records maintained by the school.
- Review of account or access-related concerns.
- Deletion of information where retention is not required.
10. Cookies and Technical Information
The web application may use cookies or similar technologies required for authentication, maintaining login sessions, security and normal operation of the application.
These technologies help ensure that users remain securely authenticated while using the system.
11. Third-Party Services
The system may use third-party infrastructure or services such as hosting providers, messaging services, email services or other technical platforms necessary to operate the application.
Where third-party services are used, information is shared only where reasonably necessary to provide the relevant service.
12. Changes to This Privacy Policy
Machad Khadiija may update this Privacy Policy from time to time to reflect changes to the school management system, operational requirements or applicable policies.
The latest version will be published on this page together with its updated date.
13. Contact Us
If you have questions, concerns or requests regarding this Privacy Policy or information maintained through the Machad Khadiija School Management System, please contact the school administration.